Purchase Orders

We accept purchase orders and net-30 terms from qualified institutional buyers — schools, hospitals, government, and established corporate accounts. Standard credit review applies; turnaround is typically 2–3 business days.

Who qualifies for PO / net-30

  • K-12 schools, colleges, and universities — public, private, charter, parochial
  • Hospitals, PT clinics, and rehab facilities with an established business history
  • Federal, state, and municipal agencies — including military, fire, police, and parks & rec
  • Non-profits with 501(c)(3) status
  • Established corporate buyers — typically 50+ employees and 2+ years operating history
  • Property management companies with portfolios of 3+ multifamily properties

Sole proprietorships, LLCs under two years old, and individual consumers are generally not eligible for net-30 — we recommend financing instead.

How the PO process works

1. Request a quote

Start with a written quote so the PO references a fixed price and SKU list. Email commercial@everythingyms.com with the fields listed on the Request A Quote page.

2. Submit a credit application

For new accounts, we run a standard business credit check. The application asks for legal business name, federal EIN, billing address, accounts payable contact, two trade references, and bank reference. Most reviews complete in 2–3 business days.

Government and accredited educational institutions are typically pre-approved on the strength of the entity itself — no trade references required.

3. Issue the PO

Reference our quote number on the PO. Send the signed PO to commercial@everythingyms.com. Accepted PO formats: PDF, your standard ERP-generated PO (NetSuite, SAP, Oracle, Workday, etc.), or a written purchase agreement on official letterhead.

Include on the PO: bill-to address, ship-to address, SKU and quantity matching the quote, agreed total, and any required PO number formatting your AP system needs on the invoice.

4. We confirm and ship

On PO acceptance we confirm receipt within one business day, lock pricing and freight, and schedule production / shipment. You'll get a confirmation email with order number, expected ship date, and freight carrier. Most in-stock Pro Clubline SKUs ship in 5–10 business days; freight transit adds 5–10 days depending on destination.

5. Invoice on delivery

We invoice on delivery confirmation. Net-30 terms run from invoice date. Payment options: ACH (preferred, no fees), wire transfer, business check, or credit card (2.9% surcharge passed through on card payments over $5,000).

Standard terms

  • Net-30 days from invoice date on approved accounts
  • Net-45 or net-60 available case-by-case for government and large institutional buyers
  • 2% / 10, net 30 early-payment discount available on orders over $10,000
  • 1.5% per month late fee on past-due balances (waived at our discretion for first-time delays)
  • Tax exemption applied when a current state reseller or exemption certificate is on file

FAQ

What's the minimum order size for PO terms?
None in policy, but in practice POs typically start at $2,500. Smaller orders are usually faster to process on a credit card.

Do you accept GSA, Sourcewell, or other cooperative purchasing contracts?
Not directly under our name. If your agency requires purchases through a specific cooperative, contact us and we'll often be able to route through a partner that holds the contract. Tell us which vehicle you need to use up front.

What if our PO format doesn't match yours?
We accept essentially any standard PO format — NetSuite, SAP, Oracle, Workday, QuickBooks, or a written purchase agreement on letterhead. We'll work with your AP team on invoice formatting (PO number placement, line-item structure, required cost codes).

Can a new business get net-30?
We generally require two years of operating history for net-30 on a new account. Newer businesses can usually start with credit card or ACH on the first 1–2 orders, then transition to net-30 after establishing a payment history. We also accept a personal guarantee on the owner in some cases.

How do you handle delivery acceptance for PO orders?
We ship with the standard freight carrier's proof-of-delivery. If your AP system requires a signed packing slip back from the receiving party before payment, tell us in advance and we'll set that up with the carrier.

What happens if the order is partially shipped?
We invoice per shipment unless your PO instructs otherwise. For phased build-outs we often consolidate invoicing to align with the agreed delivery waves.

Can we cancel or modify a PO after acceptance?
Yes, with two caveats: SKUs already in production may carry a restocking fee from the manufacturer, and freight already booked may carry a cancellation fee from the carrier. Cancellation before production / freight pickup is usually fee-free.

Next step

Start with a written quote: email commercial@everythingyms.com or use the Request A Quote path. Mention up front that you need PO / net-30 terms and we'll send the credit application along with the quote so both can run in parallel.